Papershift

Papershift is an HR software company based in Karlsruhe that supports businesses with digital time tracking, duty and shift planning, and centralised HR processes. Since 2015, we have been helping businesses digitise manual processes – from duty rosters and holiday management to payroll preparation. 200,000 users worldwide rely on our solution. Developed and managed in Germany with our support team based locally.

Sectors

● Catering & hospitality

● Care & healthcare

● Retail

● Manufacturing & logistics

Target customers

● Small and medium-sized enterprises with 5–500 employees

● Businesses with shift work and varying working hours

● Companies with multiple sites and complex staff scheduling

Key challenges

● Time recording on paper or in Excel is prone to errors and does not comply with legal requirements

● Shift planning and actual working hours are managed in separate systems

● Payroll processing requires the manual consolidation of data from various sources

‍
THE EASYSECURE INTEGRATION

Benefits of the integration: With the EasySecure integration, staff record their working hours directly at the terminal – all data is automatically transferred to Papershift. There is no need for manual processing; times can be analysed immediately and form a reliable basis for payroll and shift planning. Staff can view their time records in Papershift at any time.

‍

Data exchange

● Time and attendance data (clock-in and clock-out times, log-ins and log-outs)

● Employee data / user assignment

● Access permissions

‍

Typical use case

An employee arrives at their workplace and clocks in at an EasySecure terminal. The recorded time is automatically transferred to Papershift and assigned to the relevant employee profile. The shift supervisor can track any discrepancies directly in the rota. At the end of the month, all time data is fully available for payroll preparation.

‍

ABOUT THE SOLUTION

Solution description Papershift is a cloud-based workforce management platform that combines digital time tracking, shift planning and operational HR processes in a single system. From digital personnel files and onboarding to payroll preparation – the software can be used via app, browser and terminal, is GDPR-compliant and integrates seamlessly with systems such as DATEV. An AI assistant answers HR questions based on the company’s own data.

Key features

● Digital time and attendance tracking (app, browser, terminal)

● Duty and shift planning with a real-time overview

● Holiday and absence management

● Payroll preparation & DATEV export

● AI-powered HR assistant based on your company’s own data

‍

Benefits for the customer

● Time tracking data from EasySecure is automatically fed into payroll and planning – without the need for manual transfer

● Legally compliant documentation of working hours directly within the system, accessible at any time

● Employees maintain transparency over their own hours – this reduces the number of enquiries to HR