About Shiftbase

Shiftbase is a workforce management platform that helps shift-based businesses plan smarter and work more efficiently. It brings employee scheduling, time tracking, and absence management together in one easy-to-use system, available on desktop and mobile. Companies use Shiftbase to build schedules in minutes, keep labour costs under control, register hours accurately, and keep teams informed in real time - turning everyday workforce administration into a simple, reliable process.

Industries

• Hospitality, catering, and leisure
• Retail
• Healthcare and care
• Logistics, warehousing, and manufacturing

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Target costumers

• Shift-based businesses that schedule staff across changing hours and multiple locations
• Operations and HR managers who need accurate scheduling and time data
• SMEs and growing multi-site organisations

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Key challenges you address

• Time-consuming, error-prone manual scheduling and hour registration
• Limited real-time insight into labour costs and hours actually worked
• Disconnected tools for planning, time tracking, and access control

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The EasySecure integration

Value of the integration

Combining Shiftbase with EasySecure connects workforce planning with secure access control and time registration. Employee access data from EasySecure flows into Shiftbase, so time-tracking records stay accurate and up to date. Customers manage schedules, access permissions, and worked hours from a single platform - strengthening security, improving data accuracy, and simplifying administration.

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Data exchange

• Employee and user data
• Access and clock-in events
• Time-tracking records (hours worked)
• Access permissions

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Typical use case

A multi-site retailer schedules its staff in Shiftbase and uses EasySecure for door access and clocking in. When an employee badges in with an RFID card, PIN, QR code, or fingerprint at EasySecure, the access event is synchronised to Shiftbase as a time entry. Managers then compare scheduled versus worked hours and approve timesheets without any manual data entry, while schedules and access permissions stay aligned in one place.

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Optional: extensions & limitations

• Flexible clock-in methods supported: smartphone, RFID card, PIN code, QR code, and biometrics (fingerprint or facial recognition)
• Best suited to businesses already using EasySecure access hardware and terminals
• Less relevant for fully remote teams without physical access points

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About the solution

Shiftbase is an online workforce management solution for shift-based teams. It combines employee scheduling, time tracking, and absence management in one platform, accessible from desktop and mobile. Managers build and share schedules in minutes, track worked hours, monitor labour costs, and keep everyone informed in real time — replacing spreadsheets and manual admin with one clear, reliable system.

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Key features

• Drag-and-drop employee scheduling
• Time tracking and clock-in, including via integrations such as EasySecure
• Absence and leave management
• Real-time labour-cost insight and reporting
• Mobile app for employees and managers

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Costumer benefits

• Save hours every week on scheduling and timesheets
• Accurate, controlled time records and fewer payroll errors
• One connected system for planning, time tracking, and access