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Role based access control: What is it and how does it work?

Thursday, December 8, 2022

Access control is a powerful system for managing a site and its areas. With a good access control system, you always know when someone was where and prevent unauthorised persons from gaining access to buildings and premises.

But access control is also a service for employees, guests and visitors. You no longer have to deal with cumbersome key management and uncertainty about access rights. There are several practical ways to implement automatic access management. One option is role based access control. But what exactly do we mean by this? How does it work? And what are the benefits of role-based access management? Read on to find out!

What is role based access control?

Access control is about finding the right balance between hospitality and security.Property and business owners want employees and visitors to be able to move around the building as comfortably as possible, but at the same time they don't want unauthorised people to be able to enter.

Role based access control, or RBAC, offers a solution. This form of access control is based on the role a person holds within an organisation. Think of roles such as 'employee', 'guest', 'visitor' or 'supplier'. Based on a person's role, you determine who can and cannot enter certain areas, buildings or rooms.

How does role based access control work?

With role based access control, an organisation usually determines at board or top managementlevel how, where and to which buildings, rooms, doors or company facilities a person may have access. This is done within a clear framework where each employee, visitor or guest is assigned a role. This role is linked to a fixed set of access and usage rights.

Granting or revoking rights is done with the help of special software. Give an existing staff member or a known visitor access to another location? Allow a new employee or visitor access to your premises? Or block access for an employee who is leaving employment? A good role based access control system can do all this with a few simple mouse clicks. Such a solution usually also has a central and clear dashboard where you can see the current access status of each employee or visitor and accurately track all mutations.

What are the advantages of role based access control?

Role based access control has several advantages. We have briefly listed the most important ones for you.

Good compliance

With good role based access control software, you can set a retention period for credentials that complies with the AVG and other data protection and privacy laws. You can also set up notifications about inactive users, mutations and registration resources. So you're always compliant with the latest laws and regulations.

Multiple integration options

Role based access control integrates perfectly with your other systems. Think HR systems,WFM packages and Azure AD, for example. This creates a universal overview of all systems. The advantage? No more ambiguities about who has what access rights.

Space for details

Instead of giving people general access rights that are too broad or too limited, you can be as detailed as you want with role based access control. For example, shoulda room only be accessible to board members? Or do you want different access rights for different suppliers, service providers or guests? All this is easily possible by defining roles on an individual level.

Remote control

You can implement role based access control in the cloud for one or more locations, wherever and whenever you want. This ensures great flexibility and ease of use.

Less prone to errors

With role based access control, only your organisation's designated administrators are able to assign or change roles and grant, change or revoke access rights. This significantly reduces the risk of errors, fraud and misunderstandings.

A role based access control for your company?

Are you curious about the possibilities of role based access control in your company?Then EasySecure will be happy to help you. We have extensive knowledge and many years of experience in the development and implementation of role based access control solutions. Would you like to learn more? Then take a look at our website. You can also reach us by phone at +31 (0)85 01500 00, send an email to or fill out the contact form on our website.    

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